Handling of Personal Information

LAC Co., Ltd. (hereinafter the "Company") appropriately manages the personal information of customers, business partners, shareholders, and employees based on its Privacy Policy, and endeavors to protect all such personal information.

Specifically, the Company handles personal information in accordance with the details below.

Business name

LAC Co., Ltd.

Title of the Company's Personal Information Protection Administrator

Executive Officer, General Administration & Legal Division

Obtaining personal information and contents of information

The Company obtains the following information.

(1) Sales business card information and business partner information provided

(2) Information on seminar participants that the Company sponsored or was involved in such as dispatching lecturers

(3) Booth visitor information when exhibiting at events

(4) Requests for information materials, newsletters, and other technical information

(5) Information on applications for services provided

(6) Information on persons who wish to join the Company through recruitment activities

(7) Information on the Company's employees

Personal information includes the following items.

(1) Contact information including name, telephone number, e-mail address, and postal code

(2) Information related to the place of employment, such as company name, job type, job description, department, or position

(3) Access history to seminars and technical information provided by or involving the Company

(4) Information on applications to provide information to the Company and various inquiries

Purposes of use of personal information

The Company utilizes personal information provided to it for the purposes listed below. In addition, when consent concerning the purpose of use is separately obtained, the information will only be utilized within the scope of the purpose of use.

1. Personal information of customers and business partner personnel related to sales activities
The information may be utilized for the purpose of carrying out the following operations.

(1) Business activities (provision of information, consultation, receipt of orders, delivery, billing and receipt of fees, etc.) related to services or products provided to corporate users, individual users, business partners, etc.

(2) Provision of service and support for services (provision of information, user registration management, collection and return of repaired products, billing and receipt of payments, servicing during warranty periods, replying to inquiries, etc.) related to services and products

(3) Purchasing activities (provision of information, order placement, payment of fees, etc.) related to services and products

(4) Market research on services and products using questionnaire surveys and other methods

(5) Administration of prize-givings and marketing campaigns

(6) Administration of seminars, events, and contests

(7) Training school administration

(8) Administration of membership-based services

(9) Activities related to personnel recruitment operations

2. Personal information provided to the Company by entrusting companies when the Company undertakes entrusted operations
The information may be utilized for the purpose of fulfilling contracts with entrusting companies.

3. Personal information relating to employees
The information may be utilized for management of employment-related matters, such as human resources, work duties, salaries and other remuneration, employee welfare, etc.

4. Personal information of applicants who wish to join the Company
The information may be utilized for the purpose of recruitment-related activities, such as communication and recruit selection, improving the Company website (recruitment information).

5. Personal information about persons who have contacted or visited the Company
The information may be utilized for the purpose of responding to inquiries, including contacting individuals concerned, providing information, and managing responses.

6. Please decide for yourself whether or not to present your personal information. However, please note that the Company may not be able to provide you with its services, etc. if you do not provide the Company with partial or complete personal information based on your decision.

Website security management measures

The Company website uses the SSL (Secure Socket Layer) data encryption protocol to secure and protect personal information provided by those filling out forms on the Company's website to prevent information leaks and other potential security threats.

In addition, the Company uses cookies on its website to provide valuable information and better service to its website visitors. (Cookies are functions that allow a website to store information that visitors have viewed or entered on their computers, smartphones, tablets, and other devices.)

The Company uses Google Analytics provided by Google LCC as a service that enables the Company to statistically collect and analyze identifiers stored in cookies, etc. For more information about Google Analytics cookie information collection and information handling, as well as the privacy policy of the services provided by Google, please refer to the following websites. You may also disable the use of your data by Google Analytics through an opt-out browser add-on.

Entrustment of Personal Information

The Company may entrust the provided personal information to external parties to the extent necessary to achieve the purpose of use for reasons such as business facilitation. In such cases, the Company shall select companies that meet the Company's standards as an entrustee, enter into a contract regarding the handling of personal information, and perform appropriate supervision.

Disclosure and provision to third parties

The Company shall not disclose or provide personal information to third parties except in the following cases (1) through (6).

(1) When the individual concerned provides their consent

(2) When disclosure or provision is required based on laws or regulations

(3) When disclosure or provision is necessary to protect people's lives, physical well-being, or property, and it is difficult to obtain the consent of the individual concerned

(4) When disclosure or provision is particularly necessary in the interests of improvements to public health or the promotion of sound development in children, and it is difficult to obtain the consent of the individual concerned

(5) When disclosure or provision is necessary in order to cooperate with national and/or local governmental bodies, etc. in their performance of public duties, and there is a possibility that obtaining the consent of the individual concerned may hinder the governmental bodies in their performance of those duties.

(6) When the third party is an academic research institution, etc., and the third party needs to handle the personal data for academic research purposes (including cases in which part of the purpose of handling the personal data is for academic research purposes, but excluding cases in which there is a risk of unjustified infringement on the rights and interests of individuals)

Shared use of personal information among Group companies

The Company shares personal information with other companies in the LAC Group. For details, please refer to "Shared use of personal information."

Requests for disclosure, etc. of retained personal information

The Company shall respond without delay and in accordance with established procedures to requests from an individual (or their appointed representative) for the disclosure, etc. of personal information obtained and currently held by the Company ("retained personal information").

Individuals (or their appointed representatives) can make the following requests (1) through (3) to the Company regarding retained personal information.

(1) Disclosure of personal information held by the Company, disclosure of records of provision to third parties, and notification of the purpose of use

(2) Correction, supplementation, or deletion of personal information held by the Company

(3) Suspension of use, erasure, or suspension of provision to third parties of personal information held by the Company

■Procedures for requesting disclosure, etc.

1. Where to send requests for disclosure, etc.

For requests for disclosure, notification of purpose of use, correction, addition, deletion, suspension of use, etc. of retained personal information, please contact "Contact point for inquiries regarding the handling of personal information, related complaints, and consultation" below. After receipt of an inquiry, a "Written Request for Disclosure, Correction, Deletion, etc. of Personal Information" form shall be sent along with a detailed explanation of the procedures for submitting requests.

Upon receipt of the documents, please fill out the provided form and return it along with all other required documents, such as personal identification documents, and the required fee.

2. Documents, etc. to be submitted upon request for disclosure, etc.

(1) When a request is made by the individual concerned
1. Written Request for Disclosure, Correction, Deletion, etc. of Personal Information
2. Identification documents of the individual concerned (*1)

(2) When a request is made by a person other than the individual concerned
1. Written Request for Disclosure, Correction, Deletion, etc. of Personal Information
2. Identification documents of the individual concerned (*1)
3. Identification documents of the appointed representative (*1)
4. Power of attorney or other document indicating the appointed representative's status as a statutory proxy (*2)

*1 "Identification documents of the individual concerned" and "identification documents of the appointed representative" refer to the following.
1) Driver's license, passport, health insurance card, pension handbook, or any other ID document that shows the same address as that shown on the individual's certificate of residence and that confirms the individual's current address
2) A copy of the individual's certificate of residence issued within the past six months

*2 "Power of attorney or other document indicating the appointed representative's status as a statutory proxy" refer to the following.
1) In the case of a statutory proxy, a copy of the statutory proxy's family register and a written court ruling
2) In the case of an appointed representative, a power of attorney document with the concerned individual's personal seal affixed and the concerned individual's personal seal registration certificate issued within the past three months

3. Fee for requests for disclosure, etc.

The fee for each request for disclosure of personal information and notification of the purpose of use is 1,000 yen (including tax). No charges apply for other types of requests. Please enclose a 1,000 yen postal money order together with the written request documents.

4. Method of response to requests for disclosure, etc.

The Company shall respond to your request by the disclosure method specified on the request form. If it is difficult to respond to your request by the specified disclosure method, the Company shall disclose the information in writing in accordance with Article 33, paragraph (2) of the Act on the Protection of Personal Information. Please allow at least two weeks from the start of the disclosure procedure until the Company replies to you. Please note that there may be further delays in responding to requests due to congestion at the counter or other business circumstances of the Company.

5. Purpose of use of personal information acquired through a request for disclosure, etc.

Personal information acquired in connection with a request for disclosure, etc. shall be handled only to the extent necessary for the request for disclosure, etc. The Written Request for Disclosure, Correction, Deletion, etc. of Personal Information submitted to the Company shall be retained for five years and then disposed of in an appropriate manner. In addition, identification documents shall be retained for three years and then disposed of in an appropriate manner.

6. Reasons for non-disclosure of retained personal information

The Company may decline to disclose all or parts of the information requested, depending on the content of the request. In the case of a non-disclosure decision, the Company shall notify the individual of its decision and the reasons for that decision. Please note that the prescribed fee shall also be charged in the case of non-disclosure.

■Purpose of use of retained personal information

1. Personal information of customers and business partner personnel related to sales activities
The information may be utilized for the purpose of carrying out the following operations.

(3) Purchasing activities (provision of information, order placement, payment of fees, etc.) related to services and products

(4) Market research on services and products using questionnaire surveys and other methods

(5) Administration of prize-givings and marketing campaigns

(6) Administration of seminars, events, and contests

(7) Training school administration

(8) Administration of membership-based services

(9) Activities related to personnel recruitment operations

2. Personal information relating to employees
The information may be utilized for management of employment-related matters, such as human resources, work duties, salaries and other remuneration, employee welfare, etc.

3. Personal information of applicants who wish to join the Company
The information may be utilized for the purpose of recruitment-related activities, such as communication and recruit selection, improving the Company website (recruitment information).

4. Personal information about persons who have contacted or visited the Company
The information may be utilized for the purpose of responding to inquiries, including contacting individuals concerned, providing information, and managing responses.

■About retained personal information

Retained personal information refers to personal data retained as defined by Japan's Act on the Protection of Personal Information as well as personal data (i.e., personal information comprising databases, etc.) that the Company has the authority to disclose; correct, supplement or delete the content of; suspend the utilization of; erase; and suspend the provision of to third parties.

However, if any of the following (1) through (4) applies, the information does not fall under the category of retained personal information.

(1) Personal data that, if its presence or absence became known, could result in harm to the life, physical well-being, or property of the individual concerned or a third party.
(2) Personal data that, if its presence or absence became known, could encourage or induce illegal or unjust acts.
(3) Personal data that, if its presence or absence became known, could pose a risk to national security, cause damage to Japan's relations of trust with other countries or international organizations, or prove disadvantageous to Japan's negotiations with other countries or international organizations.
(4) Personal data that, if its presence or absence became known, could hinder the prevention, suppression, or investigation of crimes, or interfere in other ways with the maintenance of public safety and order.

■Contact point for inquiries regarding the handling of personal information, related complaints, and consultation

For the following types of inquiries, please contact the Company using the contact information listed below. All inquiries and consultation, etc. regarding the handling of personal information held by the Company are accepted at this contact desk.

Requests for disclosure, etc. of retained personal information
Complaints regarding the handling of retained personal information
Inquiries, complaints, and consultation regarding the handling of personal information other than the above

Contact Desk, LAC Co., Ltd.
For inquiries relating to the protection of personal information
TEL : 03-6757-0100
E-mail : pms【@】lac.co.jp *Remove【】to send email

■Name of Accredited Personal Information Protection Organization (*3) and contact information for complaints and consultation

The Company is a target entity monitored by the following accredited personal information protection organization.

Official name of Accredited Personal Information Protection Organization

JIPDEC

Contact for complaints and consultation

Accredited Personal Information Protection Organization Office
Roppongi First Building, 1-9-9 Roppongi, Minato-ku, Tokyo

*3 Accredited Personal Information Protection Organization: A third-party organization that handles complaints and provides information relating to personal information

Itsuro Nishimoto, President and Representative Director
LAC Co., Ltd.
2-16-1, Hirakawacho, Chiyoda-ku, Tokyo

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